K-12 asset management & help desk software k-12 asset management
Invoices and Payments
Protect Your District's Investment
Manage charges and payments for device damage, device loss, tech fees, insurance and more.
Purpose
Recover Your Losses
When devices are damaged or lost, clear processes matter. Track incidents, apply fees consistently, and manage insurance coverage in one place to reduce confusion, save staff time, and ensure fair accountability for students and families.
Overview
Track Charges and Collect Payments
Key Invoice and Payment Capabilities
Generate Charges for Device Damage or Loss
- Generate invoices for damaged or lost devices
- Create invoices from tickets or device collection
- Attach supporting documentation or notes
- Assign charges based on incident type or policy
- Access invoices from student, device or ticket records
Inform Parents or Guardians of Invoice Fees
- Send invoices to parents or guardians automatically
- Deliver invoice notifications via email
- Provide clear details on charges and due dates
- Reduce disputes with timely communication
- Track when notifications are viewed or delivered
Apply Insurance Coverage to Eligible Incidents
- Apply insurance coverage to eligible incidents
- Track claims and coverage limits
- Offset invoice balances with approved claims
- Document claim status and outcomes
- Maintain records for audits and reporting
Accept and Record Payments
- Accept online payments using third-party integrations
- Record checks or in-person payments
- Apply payments directly to open invoices
- Reduce outstanding balances in real time
- Issue receipts for completed payments
Monitor Outstanding and Resolved Charges
- Monitor outstanding and paid invoices
- Review account balances by student or family
- Identify overdue or partially paid charges
- Support reconciliation and end-of-year cleanup
- Maintain clear financial records for your district
Create
Streamline Your Invoices
Quickly generate clear, accurate invoices for damaged or lost devices. Apply district policies and attach supporting details to let families know what is being invoiced and why.
Collect
Simplify Your Collections
Collect payments in person or online with a process that’s simple for staff and families. Record checks, accept secure online payments, and automatically apply them to invoices to keep balances accurate.
Process
Process Your Claims
Apply insurance coverage to eligible device incidents and track claims from submission through resolution. Offset invoice balances automatically, document outcomes, and keep insurance payments organized.
Solution
Everything Works Together
One to One Plus combines essential K-12 technology management with advanced tools such as invoicing, parts tracking, and e-signatures.
Reviews
Our Customers Say It Best
“I love the ability to track insurance on devices.”
Samantha Kinsey
Asset and User Services
Victoria ISD
“This system helps in keeping track of parts and the funding sources used for purchasing items, which enhances our fiscal accountability.”
Jereme Randles
CTO
Granville Central SD
“One to One Plus allows me to easily add or remove fees as needed. If a student damages their device, I can quickly create an invoice within the system.”
Kyle Glass
Assistant Tech. Director
Claysburg-Kimmel SD
Your Simpler System Starts Here
Get a firsthand look at the platform that helps K-12 districts save time, reduce costs, and work smarter.
Custom Demo
Let our team show you how the software can meet your district’s specific needs.
Quick Tour
Watch short, step-by-step tours to quickly understand how One to One Plus works.
Request Pricing
Let our team provide a quote customized specifically for your school system.
Frequently Asked Questions
What are invoices and payments used for in One to One Plus?
Invoices and payments help school districts manage charges for damaged devices, lost devices, technology fees, insurance, repairs, and other device-related costs. This keeps financial accountability connected to the users, assets, and incidents involved.
Can One to One Plus create invoices for damaged or lost devices?
Yes. One to One Plus allows districts to create invoices for damaged or lost devices directly from device records, tickets, incidents, or collection processes.
Can we track payment status?
Yes, the system allows districts to process payments and outstanding balances for financial accountability.
Can invoices be connected to students and devices?
Yes. Invoices can be tied directly to students, staff, devices, tickets, and incidents, giving districts a clear record of what was charged, why it was charged, and who is responsible.
Can schools notify parents or guardians about invoices?
Yes. One to One Plus can help districts send invoice notifications to parents, guardians, or responsible parties by email with clear details about charges, due dates, and supporting information.
Does One to One Plus track payment status?
Yes. Districts can track outstanding balances, partial payments, completed payments, overdue invoices, and payment history in the system.
Can districts accept online payments?
Yes. One to One Plus can work with third-party payment integrations to help districts accept online payments and apply them to open invoices.
Can One to One Plus track insurance coverage?
Yes. Districts can track insurance coverage, apply coverage to eligible incidents, document claim status, and offset invoice balances when claims are approved.
How does invoicing improve accountability for schools?
Invoicing improves accountability by giving schools a consistent process for documenting damage, applying fees, notifying families, tracking payments, and maintaining clear financial records.